Know exactly how much to set aside each month for maintenance, across every property you own.
Protect your rental income from surprise repairs
Self-managing landlords use ReserveTrack to turn the age and lifespan of every roof, HVAC system, and water heater into one clear monthly number, before a big repair turns into an emergency.
Free forever for your first property. 14-day free trial on Pro, cancel anytime.
ReserveTrack gives you a real monthly maintenance reserve number for every property you own, calculated from the actual age and lifespan of your major systems, updated automatically as time passes.
From guessing to knowing
The shift that happens the moment you stop running reserves on memory and spreadsheets.
Reserves live in your head
- Sheets, memory, and hoping nothing breaks
- Big repairs feel like emergencies
- No idea what to actually set aside each month
One number you can trust
- One number you can trust every month
- See what's aging out before it fails
- Reserves that scale with every property you add
Spreadsheets & memory vs ReserveTrack
Same job, very different result.
Spreadsheets & memory
- Manually update every time something changes
- No idea what "enough" actually looks like
- Doesn't scale past 1-2 properties
- Big repairs feel like surprises
- Nothing built for landlord-specific systems (roof, HVAC, water heater)
ReserveTrack
- Reserve target updates automatically as assets age
- Clear monthly number based on real lifespan data
- Built to scale to unlimited properties (Pro)
- See what's coming before it becomes urgent
- Purpose-built for landlord maintenance planning
What you get out of it
Direct outcomes, not features. Here's what changes for you.
Never get caught off guard
Know which roof, HVAC, or water heater is nearing end of life before it fails, so you're never scrambling for cash.
Know exactly what to save
A real monthly reserve number per property, no guesswork, no percentage-of-rent rules of thumb.
Updates itself as time passes
Your reserve target recalculates automatically as your assets age. Set it up once, revisit when things change.
See 5, 10, 20 years ahead
Forecast future maintenance so you can plan capital improvements and refinances with confidence.
One clear view of the portfolio
Every property, every system, one dashboard. Spot the property that needs attention first.
Sleep better at night
Replace the nagging what-if with a number you trust. Own your maintenance plan instead of reacting to it.
Try it yourself
See what you'd need to save monthly for one system. This is a simplified version; the full app tracks your entire property automatically.
$44
Lifespan estimates based on the NAHB Study of Life Expectancy of Home Components.
A hypothetical 4-property portfolio
Four rentals, some assets already overdue, and a clear monthly number across the whole portfolio. Here's how ReserveTrack turns real ages and lifespans into one reserve target, and see what the next 5 years look like.
The example portfolio
- Leory St, 2nd Building$88/moNext: Plumbing · 204115.2 yrs
- Wilson Rd$174/moNext: Roof · 2025Overdue 1.7y
- Tulip Rd$151/moNext: Exterior Paint · 2024Overdue 2.5y
- Clarion Alley$152/moNext: HVAC · 2026Overdue 0.6y
$6,780/yr across all 4 properties to stay ahead of the next replacements.
Projected reserve needed
ProjectedReserve $ needed per year as replacements come due.
Projected only. Based on the ages and expected lifespans above. No historical actuals. That's what your real dashboard fills in over time.
Lifespan estimates based on the NAHB Study of Life Expectancy of Home Components.
Benefits of tracking, risks of ignoring
What you gain when you plan reserves, and what you risk when you don't.
Benefits of using ReserveTrack
- Always know your real monthly reserve number, no guesswork
- Forecast major expenses years in advance
- One clear view across your entire portfolio
- Reserve targets update automatically as systems age
Risks of not tracking reserves
- Unexpected repairs turn into financial emergencies
- Cash flow gets disrupted when big expenses hit without warning
- Harder to plan renovations or portfolio growth without knowing upcoming costs
- Selling a property becomes harder to price accurately without a clear maintenance history
How it works
Three steps to a real reserve number, per property and portfolio-wide.
- Step 1
Add your properties
Add each rental and the major systems it depends on: roof, HVAC, water heater, appliances.
- Step 2
Set age and expected lifespan
Enter the install date, replacement cost, and expected useful life for each system.
- Step 3
Get your real monthly number
ReserveTrack calculates the monthly reserve target per system, per property, and across your whole portfolio.
Why not just use a spreadsheet or the 1% rule?
Beats the 1% rule
The 1% rule is a guess that ignores what's actually in your building. A 2-year-old roof and a 22-year-old roof do not need the same reserve.
Beats a spreadsheet
Spreadsheets go stale the day you build them. ReserveTrack recalculates the moment an install date, cost, or lifespan changes.
Built for landlords, not accountants
Generic accounting software tracks what you spent. ReserveTrack tells you what to set aside for what hasn't broken yet.
What's included
Everything you need to plan maintenance reserves without the noise.
Unlimited system tracking
Track every major system per property: roof, HVAC, water heater, appliances, and anything else you depend on.
Automatic monthly reserve
Get a real monthly reserve target calculated from each asset's age, cost, and expected lifespan.
Forecast chart
See future reserve needs across 5, 10, 20 or 30 years so you can plan ahead instead of react.
PDF export reports
Download branded reserve and expense reports for your records, lender, or tax prep.
Multi-property portfolio view
One dashboard shows every property, total portfolio reserve, and where attention is needed most.
Asset notes & reminders
Attach notes, set replacement reminders, and keep every detail in one place.
Who ReserveTrack is for
Straight talk on where it fits, and where it doesn't.
It's for you if
- You self-manage 1 or more rental properties
- You want to know what to set aside before something breaks
- You're tired of guessing or rebuilding the same spreadsheet
- You want records that make sense to an accountant at tax time
It's probably not for you if
- You have a dedicated property management company handling everything financial
- You're only looking for tenant screening or rent collection (ReserveTrack doesn't do that)
- You manage a large multifamily portfolio with a finance team already in place
See exactly what your reserve report looks like
Get a free sample report showing a monthly reserve target, system-by-system breakdown, and 20-year forecast. No signup required.
Lifespan estimates based on the NAHB Study of Life Expectancy of Home Components.
Simple, honest pricing
Start free with one property. Upgrade when you're ready to plan across your whole portfolio.
Free
For landlords getting started.
- 1 property
- Unlimited assets on that property
- Live monthly reserve target
- Urgency color coding
Pro
For landlords planning across a full portfolio.
Start with a 14-day free trial. Cancel anytime before it ends and you won't be charged.
- Unlimited properties
- 20-year replacement forecast
- Inflation modeling
- Branded PDF reports
- What-if simulator
- Multi-variable stress testing
- Expense export for your accountant
- Expense tracking & drawdown alerts
- Automatic email reminders
- Priority email support
Your property and financial data is private and never shared. Payments are processed securely through Stripe. Card required for the 14-day Pro trial; cancel anytime before it ends and you won't be charged.
Frequently asked questions
- Do I need to be a self-managed landlord to use this?
- ReserveTrack is built for independent landlords who self-manage, but it works for anyone who wants a clear reserve number per property. If you manage your own maintenance decisions, it's for you.
- What if I don't know the exact age of my roof or HVAC system?
- Estimate as best you can and update it later. Even an approximate age gives you a far better reserve target than a flat percentage of rent.
- Can I track multiple properties?
- Yes. The free plan includes one property, and Pro includes unlimited properties with a portfolio-wide dashboard and reports.
- How is this different from my property management software?
- Most property management tools track income, expenses, and work orders. ReserveTrack focuses on future maintenance reserves: what to save today for what will break tomorrow.
- Is there a free plan?
- Yes. Start free with one property and core features. Upgrade to Pro when you want unlimited properties, forecasts, PDF reports, and reminders.